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  • Writer's pictureGreat Companies

New Employees are the New Members of your Family; Welcome them pleasantly

Aug 7, 2017

When a new employee joins in an organization, they are allotted with a properly planned schedule of meeting the staff, an office tour, vision statement and other tasks, but the factor which is often ignored is making the new member feel welcomed and comfortable in his strange surroundings.

It is a necessity to make him feel appreciated and a part of the organization’s culture as soon as possible, so that he able to jell in and understand the requirements of the company and get going with his work.

Here are some ways on how to make a new employee feel a part of your company:

1.Welcome your new employee before they arrive. The more your new hire knows about your company and your plans for their first few weeks at work, the less nervous they’ll be for their first day. Check in with them before they start and let them know how to prepare and what to expect. Here’s what each employee should know about before their start date:

  • Your company dress code

  • Their team’s normal working hours

  • A tentative schedule for the first week of work

  • And what time they should arrive on their first day

  • To make them feel even more prepared, it’s a good idea to share:

  • An overview of your company policies, benefits information and on boarding checklist

2.Framing a personal chart of the staff helps the on boarder to get to know quickly and accurately. One of the concerns that creates anxiety for a new employee is wondering how he will fit in. On the first day he will likely meet a lot of new people and have trouble remembering their names. Instead of handing him a sterile organizational chart with names and titles, how about a collage with photos and personal information of the staff the newbie will be working with. This could include photos of supervisors, coworkers, and some information on their personal lives such as family, pets, hobbies, favorite travel destinations, or favorite sayings–whatever the employee felt comfortable sharing.

3.The old employees should take an initiate and act friendly to make the newcomers settle in at least before the first day. Whenever a new person is brought on board, an existing person in the company should be thoughtful to help him to show how things work, go for lunch together, and offer support and guidance when needed. This could be undertaken by one person or rotated amongst volunteer staff.

4.Send benefits information and the employee handbook early so that the new employee may review them at his or her leisure and arrive for the first day with questions. You may have other documents that are pertinent to your business to share as well. If these are online, provide the employee with a link and early access.

5.Sending a new employee announcement email to introduce your new hire and include information that’ll make good talking points. Organizing a group activity that involves talking to people from different groups, so that your new hire gets to know people early on. Planning an out-of-the-office casual meeting (e.g. for lunch) where team members can get to know each other better.

6.After the first introductions and a tour of the office, it’s time to get down to work. Schedule product demos or other presentations that will help them understand your way of working. It’s best not to overwhelm your new hire from their first day, but don’t leave them wondering what they should do next. Prepare their first week by giving them simple tasks to complete and an industry reading list, or a set of presentations to fill any downtime they may have between tasks. This way, they’ll familiarize themselves with their job duties and their new company’s competitive landscape while getting a sense of what you expect of them.

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